5 Tips and Tricks for Using Word for Business

Helpful features can conserve you money and time

Most individuals don’t use every function built-in with their software application applications. We tend to identify those we discover useful and stop.

Here are five functions within Microsoft Word, the word-processing software application in Microsoft Office that I use in my organization to conserve time and money.

  1. Develop and create your company’s letterhead, picking from a variety of free clip art from Microsoft.

    Something every organization requires is official letterhead. You do not need to purchase it. If you know the design you desire, you can produce it in Microsoft Word and save it as a design template to utilize time after time.

    Producing a letterhead doesn’t need to be complicated; it can be as easy as the business telephone, name and address number. Word provides a variety of font styles, and you can differ type sizes.

    You might want to include art to your letterhead. You can scan in your logo design and utilize it in your letterhead. Or there is another option.

    Microsoft maintains a huge collection of free clip art. If you want to include a flower, Microsoft has more than 1,000 styles. The clip art collection is available to registered users of Word. 카지노사이트 You’ll find it at Microsoft Office’s Design Gallery Live.

    Microsoft also provides free design templates for kinds, labels and letters. (Most run in Word, although some need other software application programs.

    Often you require to make an advertising pitch to all of your clients. Or you want to reveal a modification in your personnel. This can appear difficult but it does not need to be. Word’s Mail Merge tool simplifies things considerably.

    Essentially, Word uses a list of names and addresses from a table. The table can be produced in Word, in Microsoft Access or perhaps in Microsoft Outlook. All become part of Microsoft Office.

    This certainly works finest with preparation. You’ll most likely require a database and Access is the much better way to opt for that. The finding out curve here is much steeper than putting everything in Excel (also part of Microsoft Office). I’ll utilize Excel as the example but remember that you have more options.

    Start this procedure with your letter. The exact same letter goes to everybody; you can’t do a great deal of customisation. When you compose the letter, leave area for the person’s address and the salutation.

    If Rocky Jones is one of the people getting the letter, you may desire the salutation to be Dear Rocky. If your relationship with Dr. Rocky Jones is more official, the salutation might be Dear Dr. Jones.

    Next, open your letter. Follow the wizard’s instructions on the best side of the screen.

    In addition to letters, you can address envelopes and labels with Mail Merge. It can make life a lot much easier.

  2. Add a watermark to a document so everybody understands that it is a draft.

    If you are distributing a proposal to your personnel, you don’t want it incorrect for the ended up product. A great way to prevent that is a watermark that says “Draft,” “Confidential,” “Sample” or anything else you ‘d like.

    A watermark is clearly noticeable on the document, however does not damage the legibility of the writing. You can even develop it in a variety of colours.

    You can also utilize a photo for a watermark. You can utilize a drawing or photo of a flower that would appear on everything you print.

    To utilize the watermark, click Format > > Background > Printed Watermark. Make your selections and click OK. If you anticipate to utilize a watermark frequently, produce a template (see No. 1 above).

    Remember that there is a great line in between cool and irritating. If people must have a hard time to read the document due to the fact that of the watermark, they might provide up.

    When a sales plan or another document is gone back to you, it is in some cases challenging to see changes made by others. Word has a basic method to reveal them to you.

    Here are the instructions for Word 2002/2003: First, open the newer Word file. Click Tools > > Compare and Merge Documents. Browse to the original Word file. Click it as soon as to highlight it. In the lower best corner, click the drop-down box and choose “Merge Into Current Document.”

    For Word 97/2000: Click Tools. Find the original Word file and click it when so it is highlighted.

    In some cases, the development of a file is so arduous that we forget what we’re attempting to do. Recalling at previous versions can assist.

    That’s easy to do in Word. Click File > > Versions. Select “Automatically conserve a variation on close.” Every time you close the file, that variation will be conserved.

    When you desire to look at an old version, follow the same course. All of the versions will be listed in the box.

    You can switch off this “versioning” function by clearing the check mark from “Automatically conserve a version on close.” Or, you can delete specific variations. Simply highlight the ones you wish to dispose and click Delete.

  3. Utilize a faster way for much of your tasks.

    For some

    Essentially, Word uses a list of names and addresses from a table. Here are the guidelines for Word 2002/2003: First, open the newer Word document. Browse to the original Word document. For Word 97/2000: Click Tools. Find the original Word document and click it once so it is highlighted.

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